Small Business Guide - Small Business Resources
    (Add to Favorites  |  View All Articles  |  Resource Directory)

Make the strategy fit the media


Reduce Stress, Increase Profits By Incorporating Strategic Systems In Your Small Business Success


Whether you are an Entrepreneur or Business Professional there are many things you do each week that would benefit from a strategic system to help you be more effective, reduce errors and stress, help you enjoy your time at work and give you more time to have fun outside of work.

Strategic systems are not static; they allow you to be flexible, creative, and spontaneous, and because they help you look at situations with a clear focus and a specific intention you can easily achieve your desired results. When you develop your strategic system you begin by setting an intention for what would be the best outcome in this area.

If we use the example of incoming mail both email and snail mail. An intention you might set would be to handle it only once, sort it effortlessly, and help you leverage your actions for greater success.

Once you set your intention and define the focus you can develop a strategic system to achieve that intention. With the snail mail those systems might include scheduling fifteen minutes a day to look through the mail when it comes in. The system could include a three tier sorting; things to throw away, things to file, and things to take action on. You can set up further systems so an action required on the mail will automatically be handled. In the case of accounts receivable or payable, answering an inquiry, scheduling a meeting, or call back?

Your systems would also include a file for reading material or reference and for handling mail that needs to be redirected to someone else who can handle it more effectively.

With the email you will want to have a similar sorting system. Filters can be helpful for directing the different email to corresponding boxes of important, reference, action, spam?

You can also have response emails set up for situations or questions that are frequently requested. This allows you to customize each response from a pre drafted template; cutting down your response time but allowing you to address each situation in the most efficient way.

Once you start designing strategic systems you will find that it's beneficial to keep adding to the system. One process will lead to another and each step of a process will be incorporated into the strategic system. This will allow you to move from your definition of success in a given area to implementation of the best processes to achieve it. Your actions will flow seamlessly from one strategic system to the next and nothing will be misplaced or forgotten.

The process of building one strategic system on another is an excellent way to boost productivity, reduce costs, boost employee and customer satisfaction and increase your profits.

Because your strategic systems are fluid you can easily update them when new situations occur or when you want to change or improve your definition of success on a given situation.

Make sure your strategic systems define success, include an intention, are simple, clear, and updated regularly.

Here's a simple 8 step process to help you create your Strategic Systems:

1. Define what success in a specific area looks like
2. Set your intention for the outcome of the Strategic System
3. Keep it focused and simple
4. Get it out of your head and on paper: you want to develop a step by step blueprint
5. Look for ways to leverage one strategic system with another
6. Have a template for tasks
7. Keep it fluid and dynamic and update the strategic system at least once a month
8. Keep it in PLAIN SIGHT; if it's in a drawer it won't be effective

You can develop Strategic Systems for everything that you need to do at work. Customer service, order fulfillment, meeting agendas, marketing, client referrals, telephone scripts, sales information, inventory, peer review, conflict resolution, training proficiencies, matching job outcomes to job openings, employee feedback, new product or service development, converting web visitors to sales?

Strategic Systems are powerful because they get the ideas and information out of your head and onto paper. They allow you to see the big picture and focus on a fluid procession of details that help you achieve big picture goals. This approach will get you working on your business and not in your business. Because you have clearly determined your definition of success in each area you can use inspired actions not reactions to effectively get things done.

All of these benefits lead to the ultimate benefit; you have more time and can have more fun because things are running smoothly. You don't always have to be there because the process is clearly laid out in the strategic system manual for each area.

Start small and develop the powerful habit of creating a strategic system for each area of your business.

BZ Riger-Hull. Author of The Soul of Success http://www.allowingprosperity.com she is certified as an Attraction Coach, Prosperity Guide, Four Agreements Facilitator & Tele-Course leader. Start THRIVING in your Career, Business, Relationships, Bottom Line & Life. Receive $535 in free services take the 90 Day ALLOWING PROSPERITY CHALLENGE. The only risk to doing business with us is achieving success beyond your wildest expectations. mailto:BZ@allowingprosperity.com


MORE RESOURCES:

News provided by Yahoo! News and Google News

GST red tape hurting business, economy
Australia's GST red tape is among the most complicated in the world, stifling small business and hampering the economy, a new report says. The current system requires business owners to sift through every single transaction and justify any items that did not attract the GST, using one of eight categories to explain why. With 44 per cent of goods and services not attracting the tax, that's a lot ...

TD Bank Small Business Pulse Check Finds 70 Percent of New York City Businesses Optimistic about 2015 Opportunities
CHERRY HILL, N.J., Feb. 23, 2015 /PRNewswire/ -- New York City small business owners have a positive outlook on their business prospects in 2015, according to the second annual Small Business Pulse Check by TD Bank, America's Most Convenient Bank®, a regionally focused survey that explores the challenges and opportunities facing small businesses. TD Bank asked 495 business owners across the five ...

Investors leading surge on small-biz loans - Insurance News Net

Investors leading surge on small-biz loans
Insurance News Net
And it's never been more fitting than it is when he's talking about the Short Hillsbased bank's business lending. "We made a commitment to increase our business lending back in 2012," he said. "It just happened to coincide with an improvement in the ...

and more »

Samuel Adams Brewing the American Dream Hosts Speed Coaching for Phoenix's Small Business Community
PHOENIX, Feb. 23, 2015 /PRNewswire/ -- Samuel Adams in partnership with Accion Arizona announced they are hosting their signature small business Speed Coaching event in Phoenix for the first time on Monday, February 23. During the Speed Coaching, which will be held from 7:00 p.m. – 9:30 p.m. MST at Co+Hoots (1027 East Washington Street #107), food and beverage entrepreneurs have the opportunity ...

Small Biz in a Digital Age: Analytics - Know Your Options - GoLocal Worcester

Small Biz in a Digital Age: Analytics - Know Your Options
GoLocal Worcester
The world of business is moving faster -- hyper fast. Small businesses face the challenge of trying to keep up and innovate their business to create an advantage. This week, GoLocal brings you a look at how to select where to get your analytics data ...

The Credit-Card Survival Kit Your Small Business Needs (Infographic)
A credit card can be very helpful to a fledgling small business, if you know how to make the most of it.

Mayor makes another vow to cut small-biz red tape - Crain's New York Business (blog)

Mayor makes another vow to cut small-biz red tape
Crain's New York Business (blog)
Mayor Bill de Blasio unveiled a five-year, $27 million plan Tuesday aimed at slashing red tape for small businesses, including a proposal to help business owners avoid pesky violations and fines. The plan, entitled Small Business First, includes 30 ...

and more »

Home | Site Map | Privacy Statement | More Articles
© 2006